Application Materials and Guidelines

Prospective partner organizations, after being approved to submit an application, will be contacted by the host institution and will be requested to prepare the following application materials for further consideration. The approval process could take up to 6 months from the date of the submission of the letter of interest. The entire application process could take as long as 1 year depending on scheduled meetings of the executive board. The application material must contain:

1. Legal name of the organization signatory to the agreement. If applicable, name of the unit(s) within the organization that will be closely working with the GBCESU.
    
2. Brief description of the scope of research, education and technical assistance areas where organization or the unit(s) will be most involved in cooperative agreements/joint ventures.
    
3. Name and full contact information for 3 individuals from the organization:
   1. A technical representative or CESU agency coordinator to the GBCESU who will serve as a member of the executive committee of GBCESU.
   2. Supervisor of the technical representative or agency coordinator.
   3. Fiscal officer liaison for the GBCESU. Include full name, telephone number, fax, physical address and email address for all including verification that the individuals are assigned with commensurate time to work on GBCESU related activities.
       
4. Previous association with GBCESU partner institutions or agencies, including a list of projects (completed or on-going) involving personnel from partner institutions or agencies.
    
5. Academic partners must provide
   1. A list of faculty members and/or a description of the departmental expertise by department, including telephone and email address contact information, and areas of their specialization, particularly for those departments that have been involved or who will potentially be involved in GBCESU projects within the scope described under (2) above.
   2. An outline of special services being provided to federal partners by the applicant.
   3. A description of the areas of strengths the academic partner will bring to the CESU.
   4. Verification that the applicant accepts the maximum approved overhead or Facilities and Administration rate (currently at 17.5%) for activities undertaken through the CESU.
   5. A description of the administrative support, including support for transferring funds to partner institutions, facilitating subcontracting and receiving funds from CESU partners and through National CESU network.
   6. Any special equipment, facilities or programs from which the GBCESU partners can benefit.
       
6. The agencies must provide o A list of equipment, facilities or programs that would be of benefit to the GBCESU activities of the partners.
   1. Verification that the agency is a member of the National CESU Council.
   2. A brief description of the process of initiating new CESU projects and dissemination of such projects within the CESU.
   3. The role of agency coordinator in facilitating the initiation of the projects, keeping accurate records of the projects including project duration, funding, PIs and any modifications to the project.
   4. Administrative support to ensure that project activities are cooperative and/or joint venture among the partners.
   5. Verify that upon approval to add as a new partner, it will pay a one-time assessment of $10,000 to the host institution

After receiving these materials, the CESU will evaluate the materials and may require an interview and a presentation by the prospective applicant at the executive committee meeting. If application is approved by consensus vote, the applicant will be notified and the CESU National Coordinator will issue a new amendment to the agreement adding the new partner.

The amendment must be signed by all current GBCESU partners except as provided in Article III.C.

If you have any questions, please call Dr. Rang Narayanan at (775) 784-6649.